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Couple on their wedding day © Heather Doughty

© Heather Doughty Photography

Creating the day you envisioned

Wheelhouse offers affordable day coordination and planning packages that are tailored to the couple's individual needs and always include consultation, vendor sourcing, and budgeting assistance. We are always available for advice seven days a week and through extended hours.

We also specialize in barn, farm, cottages, and family property weddings in Peterborough, the Kawarthas, northern GTA, and surrounding areas.  

Below you'll find package options and details.
Contact us
for a consultation today. 

Emma and Stewart
Mr & Mrs signs at Century Barn Cavan, ON © Heather Doughty
Emma and Stewart

© Heather Doughty Photography

Service area

Service Menu



Day-of Coordination with On Site Service

8 10 Hours of on site wedding coordination

Unlimited advice and guidance from approx. 8AM – 9PM, 7 days a week



  • Set-up ceremony chairs

  • Decor and creation/set up of aisle floral or greenery (Floral or Greenery supplied by couple OR can be ordered through Wheelhouse wholesale supplier (client cost)

  • Cue bridal party down the aisle

  • Guest entrance sign-in/gift table – decorate, put out guest book or equivalent/money box/photographs

  • Put on tablecloths, runners OR overlays, napkins – ITEMS ORDERED THROUGH RENTAL CO OR VENUE - Wheelhouse will check rentals for you

  • Set tables with chargers (if used), dishes, cutlery, glasses, stemware, water jugs, salt and pepper shakers, table numbers, place cards, table seating chart, etc. centerpieces supplied by clients, OR floral or greenery centerpieces created and assembled by Wheelhouse (floral or greenery supplied by couple) OR ordered through wholesale supplier (client cost), put out battery operated or real tea lights etc (supplied by client)

  • Put out guest gifts at place setting or special table

  • Set up dessert station with coffee, cups and saucers and mugs

  • Decorate cake table (Floral or greenery supplied by client OR ordered through Wheelhouse wholesale supplier at client cost)

  • Write timeline for couple and cc to catering, venue, DJ OR Master of Ceremonies

  • Vendor/Guest liaison



Partial Wedding Planning OR Month of Wedding Coordination 

10 hours of wedding planning consulting

Unlimited advice and guidance from approx. 8AM – 9PM, 7 days a week


  • Quotes and booking of services such as tent, rentals, photography, DJ, officiant, cake, desserts, flowers, bus transportation, guest hotels, etc.

  • Dedicated decor and design consultation included booking and ordering flowers and discussion of creating and ordering centrepiece supplies for guest tables and head table

  • Sourcing unique and hard to find services or items


  • Coordination of Wedding Rehearsal

  • Reviewing any contracts or details of any vendors already booked

  • Contacting vendors to ensure they have all information and details required for the day of the wedding

  • Writing timeline and distribution to vendors ie catering, venue and DJ

  • Assisting with licenses and insurance required


PACKAGE A – Day-of Coordination with On site Service. Please refer to Package A above for all details.



On Board Wedding Planning & Day-of Coordination

Start to finish planning

Unlimited advice and guidance from approx. 8AM – 9PM, 7 days a week


  • Assistance with Vendor selection in any required area including DJ, acoustic music, musicians, photographer, videographer, catering, venue, hair, makeup, cake, special desserts etc. Rentals including tent, chairs, tables, dishes, glassware, cutlery, tent heaters, tent fans, tablecloths, napkins, overlays or runners or table scarves etc.

  • Assistance with booking tent permits, liquor permits and liability insurance

  • Working with couple to order desired style of bouquets, boutonnieres, corsages, and flower or greenery arrangements for special tables

  • Designing, arranging and assembling with client approval guest table centrepieces and ordering supplies through Wheelhouse wholesale supplier (supplies client cost)

  • Designing, arranging and assembling with client approval head table greenery runner or floral design (supplies client cost), table skirts, table scarves etc

  • Ordering of outdoor washroom facilities

  • Negotiating and booking hotel guest rooms

  • Booking bus services from hotel to private property or venue

  • Booking limo service for bridal party

  • Creating, ordering items, and assembling any special theme items such as apple cider bar, hot chocolate bar, s’mores kits, candy bar etc

  • Ordering ice cream trucks, late night food trucks, late night pizza, etc

  • Ordering and picking up special dessert items

  • Assistance with any other required services


PACKAGE A – Day-of Coordination with On site Service. Please refer to Package A above for all details.

Add-ons available to all Wheelhouse clients

Legal Document Signing

By Judi Clayton, Legal Ontario Officiant.
For when you wish for a friend or family member to perform your ceremony vs.

a registered officiant.


Smart Serve Certified and available 4:00 PM - 12:00 Midnight

Ice Delivery

Delivered by a member of the Wheelhouse team.

Coffee & Tea Service


  • 100-cup commercial coffee machine (plug access required)

  • Hot Water Machine

  • Hot Chocolate, Starbucks Blonde or Pike Place coffee and Teavana tea

  • 10% Cream, sugar, Splenda, milk, stir sticks Recyclable hot cups and dome lids


$250 for 100 guests – additional guest  $2.50 each

Under 100 Guests - $2.50 each

Custom Invitations & Signage

Samantha, our Graphic Designer on staff is experienced in custom stationery and signage for weddings, plus websites for guests to get detailed information about your day and RSVP. Samantha will work with you to create a look that's uniquely yours.

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